Purpose & Scope

This internal portal is provided by China National Logging Corporation (CNLC) for the periodic update and verification of employee records. It is intended for CNLC employees and authorized contractors only; it is not a recruitment or public application channel.

Who May Use This Portal

Only active CNLC personnel using their own corporate identity may submit information. Submissions on behalf of third parties or external candidates are not permitted.

Data We Collect

• Identification and employment details: full name, job title, employee ID, business contact information.
• Professional documents: your updated résumé/CV form and supporting certificates, licenses, and relevant training records.
• Submission metadata: upload date and time, file names and sizes, and technical information (such as IP address and browser) for security and audit purposes.

How We Use Your Data

• To maintain accurate HR files and verify qualifications and compliance requirements (e.g., HSE, certifications).
• To support internal workforce planning, assignment eligibility, performance and training records, and regulatory reporting where applicable.
• To investigate and prevent security incidents or policy violations related to the use of this portal.

Legal Basis

Processing is carried out on the basis of employment contract and legitimate interests of CNLC to maintain accurate personnel records and comply with applicable laws and industry obligations. Where specific local rules require consent for certain items, your explicit consent will be requested for those items only.

Jurisdiction: These Terms have been prepared in accordance with applicable Iraqi laws, including Labor Law No. 37 of 2015, Penal Code No. 111 of 1969, and the laws on taxation and social security.

Retention

Your documents are retained for the period necessary to meet operational, audit, and legal requirements, then securely deleted or archived according to CNLC retention schedules. Prior versions may be kept to evidence changes over time.

Security & Storage

• Files are stored in CNLC-controlled systems with access restrictions based on job need-to-know.
• Transfers occur over encrypted channels (HTTPS). Where applicable, encryption at rest and additional safeguards are applied.
• Access is logged and monitored for security and compliance.

Access & Disclosure

Access is limited to HR and other authorized departments (e.g., HSE, Compliance, Legal, and relevant line management) strictly for the purposes above. External disclosure occurs only where legally required or under approved vendor agreements providing equivalent protections.

Your Responsibilities

• Provide information that is accurate, complete, and current; promptly update your records when changes occur.
• Upload only relevant work-related documents in the supported formats, free of passwords or malicious content.
• Do not include unnecessary special-category personal data unless explicitly requested by CNLC policy.

Prohibited Content

• Material that infringes third-party rights or violates confidentiality obligations.
• Unrequested sensitive personal data unrelated to employment (e.g., political opinions, religious beliefs), except where required by law or policy.
• Executable files or content intended to circumvent security controls.

Your Rights

Subject to applicable laws and CNLC policy, you may request access to your data, and seek correction or deletion where appropriate. To exercise these rights, contact HR or the privacy contact below.

Acknowledgement

By ticking “I agree”, you confirm that you have read and understood these Terms, that the information you submit is truthful and accurate to the best of your knowledge, and that you will notify HR of any material changes.

Changes to These Terms

CNLC may update these Terms from time to time. The version and effective date will be shown below. Material changes will be communicated through appropriate internal channels.

Contact

For questions or requests, please contact the Human Resources Department.

Version v1.1 — Effective 2025-08-09